HIPAA-minded marketing and data handling
Marketing built with HIPAA in mind: careful tracking, limited data collection and clear handling rules. Your compliance team and counsel make the final call.
Tracking pixels and ad tools can expose information a patient never meant to share, and regulators have acted on it. We plan forms, tracking and CRM flows to collect only what is needed.
We do not offer legal guarantees or certification. We work alongside your privacy officer or attorney and follow the rules they set.
How we approach it
Learn the intake rules
Every specialty books differently. We write down your visit types, provider rules and what must be collected before a first visit.
Build calm, compliant campaigns
Education first, offers only where they fit the category. Health claims stay out of every ad and every script.
Answer and route
A person calls each inquiry back and books by your rules. Clinical questions go to your team, every time.
Protect the visit
Confirmations, reminders and no-show calls. We report bookings and attendance from your system.
How it usually unfolds
- Setup
Intake rules, scripts and compliance review. Ad accounts checked against the category's policies.
- Launch
Campaigns live, every inquiry called back, routing tested with your team.
- Ongoing
Follow-up and confirmations run steadily. We adjust campaigns based on booked and attended visits, not clicks.
Every practice moves at its own pace, so we do not attach dates to these phases.
What we track
- Speed to first call
- Booked consults or first visits
- Attendance on booked visits
- Inquiries routed to clinical staff
- Lead source by campaign
What we need from you
- Your intake rules and visit types
- A clinical contact for questions we must hand off
- Approved language for your services
- Access to scheduling or a booking process
A common mistake
Treating a vendor's HIPAA badge as the end of the conversation.
Questions we hear
Can you guarantee HIPAA compliance?
No. Compliance is decided by your team and counsel. We build with HIPAA in mind and follow their rules.
Do your agents answer medical questions?
No. Our agents handle scheduling and logistics. Anything clinical goes to your team.
Do you make outcome claims in ads?
No. We describe services and how to book. Results and treatment decisions stay between you and your patients.
Tell us what you are building.
Pricing and scope are set on the first call.